Hey there, future brides and grooms! 💍 Planning a wedding is one of the most exciting times in your life, but let's be real, it can also be a bit overwhelming, especially when it comes to booking the right vendors. From the perfect venue and photographer to delicious catering and rocking entertainment, each vendor plays a vital role in making your big day truly magical. So, when should you start locking in these awesome vendors? Let’s break it down!
18-24 Months Out - Venue & Wedding Planner
First things first, you’ll want to nail down your dream venue and get a stellar wedding planner on board. Popular venues tend to get snatched up fast, so it’s key to lock in your ideal location as early as possible. And a wedding planner? They’re your secret weapon for a stress-free day, so get them on board early to help bring your vision to life! Find more information about SPTLGHT Ent Wedding Planning & Day Of Coordination Services here!
12-18 Months Out - Photographer, Videographer, Catering, Bartenders & Hotel Room Blocks
Now’s the time to focus on capturing those picture-perfect moments with your photographer and videographer. These pros get booked up quick, so snag them before it’s too late! If your venue doesn’t offer catering, secure a yummy menu, and don’t forget about those hotel room blocks for your out-of-town guests. Find more information about SPTLGHT Ent Media Services here!
9-12 Months Out - Entertainment, Florist, Event Decor, Hair & Make Up
As the big day gets closer, it’s time to think about the fun stuff – entertainment, gorgeous flowers, beautiful decor, and, of course, making sure you and your crew look fab with a top-notch hair and makeup team. Find more information about SPTLGHT Ent Entertainemnt Services here from multi-piece bands, solo acts and party starting DJs!
6-9 Months Out - Transportation, Cakes & Desserts
With the wedding day fast approaching, it’s time to sort out transportation for the crew and get that oh-so-mouthwatering cake and dessert situation squared away – because who doesn’t love a little sweet treat?
When it comes to booking vendors, keep in mind that many require a deposit, typically ranging from 20-50% of the total cost. So, plan your budget accordingly and consider spacing out your bookings if cash flow is a concern. However, if you have the funds available, depositing early can help you secure the best rates possible, as prices tend to go up each year with inflation and constant demand in the wedding industry.
On a final note, availability is everything, especially for those sought-after venues. I mean, I personally had to book my Oahu wedding venue a whopping 25 months in advance because it is just that popular!
So, there you have it! Here is our high level timeline for booking your wedding vendors is a huge part of making sure your special day goes off without a hitch. Happy planning and as always make sure to reach out to SPTLGHT Entertainment for music, media and more! 🎉
Author: Hailey Matthews - Lead Wedding & Event Planner at SPTLGHT Entertainment.
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